AI-powered property management,
simplified
The all-in-one toolkit for landlords and property managers. Rent tracking, tenant management, maintenance, taxes, and on-device AI insights — all 100% offline and private.
Scan to download
Trusted by landlords managing 1 to 20+ units
Available on iPhone, iPad, and Mac
Get started in minutes
Three steps to organized property management.
Add your properties
Enter your rentals with addresses, units, and financial details. Import or start fresh.
Add your tenants
Set up tenant profiles with lease terms, rent amounts, and contact info.
Track everything
Rent, expenses, maintenance, taxes, and reports — all managed from one app.
Everything you need to manage your properties
From rent collection to tax tracking, KeyLoft handles it all.
Portfolio Dashboard
See your portfolio snapshot — properties, occupancy, monthly income, expenses, rent collection progress, and action items at a glance.
Property Management
Manage all your properties in one place. Filter by status, view occupancy, and drill into property details with map, financials, and tenants.
Tenant Management
Full tenant profiles with rent amounts, payment status, overdue balances, lease history, and financial ledger for every tenant.
Expense Tracking
Track every expense by category — repairs, insurance, property tax, supplies — with voice entry and smart categorization.
Maintenance Tracking
Smart triage, vendor assignments, priority levels, and voice requests. Track open, in-progress, and completed maintenance tasks.
Tax Tools
Estimated tax liability, quarterly payment tracking, deduction management, and income summaries — all ready for tax season.
Payment Collection
Accept rent via Stripe, ACH, PayPal, or Venmo. Set up payment links that auto-include in invoices and reminders.
Investor Reports
Generate professional property performance reports with cap rate, NOI, occupancy, and financial summaries — export as PDF.
See KeyLoft in Action
Watch how KeyLoft helps you manage your entire portfolio from your phone.
And so much more
Built for how landlords and property managers actually work.
PDF Leases & Invoices
Generate polished PDF lease agreements and rent invoices ready to send to tenants.
AI Receipt Scanner
Snap a photo. AI reads the vendor, amount, date, and category automatically.
Document Organizer & OCR
Store and search all your property documents with AI-powered OCR text search.
P&L & Bank Reconciliation
Profit & loss, balance sheet, and bank reconciliation reports per property.
Vendor Directory & Maps
Manage your trusted vendors, assign them to properties, and view everything on a map.
Lease Renewal Workflow
Never miss a lease expiration. Automatic reminders and proactive follow-ups for all your deadlines.
Tax & Depreciation Tools
Depreciation tracking, 1031 exchange tools, tax liability optimizer, and accounting exports.
AI Budget Generator
AI-powered budget creation and cash reserve advisor to keep your finances on track.
13 AI Features
Smart search, forecasts, lease clause analyzer, preventive maintenance AI, smart vendor matcher — all on-device.
Your data stays on your device
KeyLoft stores everything locally. No cloud servers, no data mining, no tracking. Your property and financial data is yours alone. All AI features run on-device — nothing is ever uploaded. Optional iCloud backup keeps your devices in sync through Apple's infrastructure, not ours.
Landlords love KeyLoft
See why property owners are switching to KeyLoft.
I manage 8 units across two properties and this completely replaced my spreadsheet. Everything is in one place now — rent, expenses, maintenance. I can't believe it's free to start.
The tax reports saved me hours with my accountant. Depreciation tracking, P&L by property, quarterly estimates — it's all there. Worth every penny of the Pro plan.
Finally something that works without internet at my rural properties. I can log maintenance requests on-site and everything syncs when I'm back in range. The offline-first approach is a game changer.
Simple, transparent pricing
Start free. Upgrade when you're ready.
Free
- Up to 2 properties & units
- Up to 2 tenants & leases
- Up to 5 expenses
- Up to 2 maintenance requests
- Rent tracking & payments
- Task management
- Calendar view
- iCloud backup & sync
- Daily digest notifications
- Basic CSV exports
Pro
- Unlimited properties, units & tenants
- PDF lease agreements & invoices
- Recurring rent invoices & auto-reminders
- Rent reminder emails
- Late fee auto-calculation
- P&L, balance sheet & bank reconciliation
- Depreciation & 1031 exchange tracking
- Accounting exports (QuickBooks, Xero)
- Occupancy trends & maintenance analytics
- ROI calculator & investor reports
- Vendor directory & maps
- Property map & drive planner
- Document organizer & OCR search
- Lease renewal workflow
- Proactive follow-ups
- PDF report export
Premium
- Everything in Pro, plus:
- AI receipt scanner & expense auto-fill
- Voice maintenance & expense entry
- Revenue & cash flow forecasts
- Rent payment predictions
- Vacancy loss & eviction risk
- Rent increase advisor
- Tax liability tracker & optimizer
- Preventive maintenance AI scheduling
- AI lease clause analyzer
- AI budget generator & cash reserve advisor
- Smart vendor matcher
- Weekly AI digest & insights
- AI-powered smart search
All plans include a 14-day free trial. Cancel anytime.
Compare Plans
| Feature | Free | Pro | Premium |
|---|---|---|---|
| Properties & units | 2 | Unlimited | Unlimited |
| Tenants & leases | 2 | Unlimited | Unlimited |
| Expense tracking | 5 | Unlimited | Unlimited |
| Rent tracking & payments | ✓ | ✓ | ✓ |
| Maintenance requests | 2 | Unlimited | Unlimited |
| Task management | ✓ | ✓ | ✓ |
| Calendar view | ✓ | ✓ | ✓ |
| iCloud backup & sync | ✓ | ✓ | ✓ |
| Daily digest notifications | ✓ | ✓ | ✓ |
| PDF leases & invoices | — | ✓ | ✓ |
| Rent reminder emails | — | ✓ | ✓ |
| Late fee auto-calculation | — | ✓ | ✓ |
| P&L & balance sheet | — | ✓ | ✓ |
| Bank reconciliation | — | ✓ | ✓ |
| Depreciation & 1031 tracking | — | ✓ | ✓ |
| Accounting exports (QB, Xero) | — | ✓ | ✓ |
| Occupancy & maintenance analytics | — | ✓ | ✓ |
| ROI calculator & investor reports | — | ✓ | ✓ |
| Vendor directory & maps | — | ✓ | ✓ |
| Property map & drive planner | — | ✓ | ✓ |
| Document organizer & OCR | — | ✓ | ✓ |
| Lease renewal workflow | — | ✓ | ✓ |
| Proactive follow-ups | — | ✓ | ✓ |
| PDF report export | — | ✓ | ✓ |
| AI receipt scanner & auto-fill | — | — | ✓ |
| Voice maintenance & expenses | — | — | ✓ |
| Revenue & cash flow forecasts | — | — | ✓ |
| Rent payment predictions | — | — | ✓ |
| Vacancy loss & eviction risk | — | — | ✓ |
| Rent increase advisor | — | — | ✓ |
| Tax optimizer & deductions | — | — | ✓ |
| Preventive maintenance AI | — | — | ✓ |
| AI lease clause analyzer | — | — | ✓ |
| AI budget generator | — | — | ✓ |
| Smart vendor matcher | — | — | ✓ |
| Weekly AI digest & insights | — | — | ✓ |
Learn how to use every feature
Step-by-step guides with screenshots for properties, tenants, rent collection, maintenance, taxes, AI, and more.
Built for every landlord
Whether you own one rental or twenty, KeyLoft adapts to your workflow.
First-Time Landlords
Just bought your first rental? KeyLoft walks you through rent tracking, lease management, and tax prep.
Small Portfolio Owners
Managing 2-20 units? Get P&L reports, maintenance tracking, and investor-ready analytics per property.
House Hackers
Living in one unit, renting others? Track personal vs. rental expenses with separate financial views.
Short-Term Rental Hosts
Airbnb or VRBO host? Track turnover costs, cleaning expenses, and per-stay profitability.
Frequently asked questions
Everything you need to know about KeyLoft.
Ready to simplify property management?
Download KeyLoft free on the App Store.